Roles and Responsibilities of Board Members of NSW Incorporated Associations

The people sitting on honorary boards and committees of management have important tasks that need to be carried out to ensure the good governance of the organisation. Just as paid staff in community organisations have job descriptions, it is reasonable that the role of committee members be set out in writing in order to encourage accountability and efficiency. A list of these duties ideally will be available to prospective members before they take office and discussed with the people concerned.

In this document the term “Board Member” also refers to Management Committee Member.

All Board Members are broadly obligated to:

• Put the interests of the organisation at the foremost in their deliberations as Board members

• Use reasonable care, skill and diligence in the performance of their duties

• Be honest, act in good faith and do not use their role or information obtained as a Board member dishonestly

• Be aware of their responsibilities under the relevant legislation and case law

• Disclose any potential conflict of interest by acknowledging likely conflicts (in writing) and withdrawing from any related discussion or decisions, (and ensuring these steps are noted in the minutes of the meeting)

• Refraining from gaining personally from being a Board member

• Refraining from divulging any confidential information outside of the appropriate forum.

Board Members should carry out the following duties:

Governance

• Understand how the organisation works, including the organisations services, their programs and their staff

• Keep up to date by reading the minutes, reports and any other necessary meeting papers;

• Regularly attend Board meetings

• Be familiar with the organisation’s constitution, including the specific roles and responsibilities of the Board outlined within it

• Approve relevant documents, including documents related to the organisation’s finances;

• Ensure the organisation’s compliance with funding agreements, policies, legislation and regulations

• Manage the organisation’s risk (i.e. minimise the impact of potential barriers preventing the organisation from achieving its objectives efficiently and effectively)

• Establish management delegations

• Be active in planning for the future direction of the organisation

• Take responsibility for particular areas of work, perhaps through involvement in sub-committees

• Ensure that new committee members are aware of their statutory obligations and responsibilities to the organisation

• Try to be as active as possible in Board decision making.

Public representation

• Be supportive of the organisation in the eyes of the public

• Regularly attend the organisation’s functions and represent the organisation at outside functions.

for detailed information, please refer to  https://www.ncoss.org.au/wp-content/uploads/2016/02/Roles_Responsibilities.pdf

新南威尔士州注册协会董事会成员的角色和职责

名誉董事会和管理委员会的成员有重要的任务需要执行，以确保组织的良好治理。正如社区组织中的受薪人员有工作描述一样，委员会成员的角色以书面形式规定是合理的，以鼓励问责制和效率。理想情况下，这些职责的清单将在潜在成员上任并与有关人员讨论之前提供给他们。

在本文件中，“董事会成员”一词也指管理委员会成员。

所有董事会成员都有广泛的义务：

• 在他们作为董事会成员的审议中，将组织的利益放在首位

• 在履行职责时使用合理的谨慎、技能和勤勉

• 诚实、诚信行事，不要不诚实地利用他们作为董事会成员的角色或获得的信息

• 了解他们在相关立法和判例法下的责任

• 通过承认可能的冲突（以书面形式）并退出任何相关的讨论或决定来披露任何潜在的利益冲突，（并确保在会议记录中注明这些步骤）

• 避免以个人身份成为董事会成员

• 避免在适当的论坛之外泄露任何机密信息。

董事会成员应履行以下职责：

治理

• 了解组织的运作方式，包括组织的服务、项目和员工

• 通过阅读会议记录、报告和任何其他必要的会议文件来了解最新情况；

• 定期出席董事会会议

• 熟悉组织的章程，包括其中概述的董事会的具体角色和职责

• 批准相关文件，包括与组织财务相关的文件；

• 确保组织遵守资助协议、政策、立法和法规

• 管理组织的风险（即尽量减少阻碍组织有效实现其目标的潜在障碍的影响）

• 建立管理授权

• 积极规划组织的未来发展方向

• 对特定领域的工作负责，也许通过参与小组委员会

• 确保新委员会成员了解他们对组织的法定义务和责任

• 尽可能积极参与董事会的决策。

公共代表

• 在公众眼中支持组织

• 定期出席组织的职能并在外部职能中代表组织。

有关详细信息，请参阅 (英语版） https://www.ncoss.org.au/wp-content/uploads/2016/02/Roles_Responsibilities.pdf